Transportation Administrative Assistant

Job No.: 000264 DO & CO Full-time • On-Site Required Experience: Mid Level Location: Jamaica, , NY 11430

Expires: Jul 2, 2025

We have an incredible opportunity for a dynamic Transportation Administrative Assistant to join our growing New York Team!

What We Offer:

Pay rate: $23.00 hourly.
Daily Complimentary Meals (Breakfast, Lunch and Dinner).
An organization dedicated to fostering innovation; in pursuit of cultivating creativity, embracing new ideas and leveraging our impeccable standard for hospitality.
Genuine career development opportunities, both nationally and internationally.
The chance to collaborate and represent a leading force in the luxury global gourmet entertainment industry.

Compensation:

$23.00 Per Hour

Qualifications & Requirements:

Qualifications:

Minimum of 2 years of administrative experience, preferably in transportation, hospitality, or the airline industry.
High School diploma or equivalent required; bachelor's degree in business administration, hospitality management, logistics, or related field preferred.
Previous experience coordinating logistics, scheduling, or managing vendors is highly desirable.
Proficient in Microsoft Office Suite (Excel, Word, Outlook).
Strong communication skills (both written and verbal).
Basic understanding of airport logistics and hospitality industry operations is highly preferred.
Excellent organizational skills and the ability to manage multiple tasks simultaneously.
Ability to handle sensitive information with discretion and professionalism.
Strong problem-solving skills and ability to work well under pressure.
Strong attention to detail and accuracy.
Proactive and able to work independently with minimal supervision or in a team setting.
Ability to work in a fast-paced office setting with interactions across various departments.
Bilingual Spanish preferred.
Flexible and adaptable to changes in schedule. Available to work weekends, evenings, & holidays.

Job Responsibilities:

Responsibilities:

Assist the Transportation Manager with the scheduling, coordination, and execution of daily transportation operations.
Demonstrate strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.
Prepare and maintain transportation department employee schedules.
In put all transportation employee payroll adjustments. Support employees with all forms of requested time off.
Provide vital administrative and operational support to the Transportation Manager in managing transportation services within the hospitality/airline industry. Handle day-to-day communication for transportation.
Serve as a point of contact for transportation inquiries and requests from guests, employees, and other departments.
Draft and manage transportation-related correspondence (emails, memos, reports).
Maintain and update transportation-related databases and files (paper and electronic).
Liaise with internal teams (reception, human resources, payroll, and all other departments).
Maintain accurate records and support the efficiency of the transportation team.
Track and report transportation metrics, including cost, usage, efficiency, and guest satisfaction.
Assist in preparing reports for management meetings regarding transportation operations.
Ensure a seamless transportation experience for guests, staff, and visitors if needed.

How to Apply:

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Contact Information:

DO & CO

Human Resources

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