Operations Coordinator EWR Airport

Job Description

Outworx Group is seeking a detail-oriented and dependable Operations Coordinator to support snow removal operations at (Location) Airport.

This is a seasonal position with the majority of work occurring during winter weather events. The Operations Coordinator will provide administrative and operational support before, during, and after storms to help ensure the team is staffed, organized, compliant, and prepared for each event.

Key Responsibilities

• Support onboarding and processing of new and returning seasonal employees.
• Coordinate airfield access and badging requirements for seasonal and full-time employees.
• Maintain accurate employee information in ADP and Everbridge communication systems.
• Assist with pre-season operator training and storm readiness.
• Learn equipment capabilities, operator responsibilities, and operational procedures to effectively support management during snow events.
• Assist the Operations team with storm tracking, documentation, and closeout.
• Manage storm forms and timekeeping documentation to support accurate payroll and recordkeeping.
• Assist with fuel dispatch and employee check-in/check-out at fuel terminals.
• Coordinate catering and other operational needs during storm events.
• Support departmental compliance and ensure required documentation is completed accurately and timely.
• Work closely with the General Manager and Operations team to address issues and keep storm operations running efficiently.
• Perform other duties as assigned.

Qualifications

• 1–2 years of office administration or operations support experience.
• Availability to work based on weather conditions, including overnight shifts, weekends, holidays, and short-notice storm events.
• Aviation or airport experience preferred.
• Payroll or timekeeping experience preferred.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong attention to detail and accuracy.
• Strong organizational, problem-solving, and decision-making skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Ability to work independently and effectively as part of a team.
• Strong communication and follow-through.

Schedule

This is a weather-dependent, seasonal, on-call position with no guaranteed hours. Work schedules will vary based on snow forecasts and operational needs. The position may require extended or overnight shifts, weekends, holidays, and short-notice availability during winter weather events.